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The Monthly Memo
November, 2005

IN THIS ISSUE

INPUT SOUGHT FOR SYSTEM REWRITE
Over the next two years we will be rewriting our computer system. We had a terrific listening session in Green Bay at the WASFAA conference and gathered a lot of information. If you have suggestions or concerns that you would like us to consider, please send those to connie.hutchison@heab.state.wi.us. Comments will always be welcome, but the sooner I receive them the better. Please forward this to other interested staff who may not receive the monthly memo.

Disbursement files to be placed in SSL
When the next disbursement file is produced, it will be emailed to you and will also be placed in your SSL folder. For security purposes, emailing and FTP placement of disbursement files will end with the first January voucher. Beginning January 30th, we will delete all but the 6 most current disbursement files in your SSL folder.

Schedule set for regular deletion of notification lists in your folder
COPY AND SAVE NOTIFICATION LISTS FROM THE SSL FOLDERS BEFORE DEC 14TH!
We will be cleaning out your SSL folders the week of December 19th. We will leave the three most current files in your folder. After that, whenever a file is deposited, the oldest file will be deleted. That will save us on computer storage costs, and make the files more manageable for you to use.

HEAB STAFF CHANGES
Congratulations to Cassie Weisensel who has been permanently hired as our Program Assistant. Cassie can be reached at cassie.weisensel@heab.state.wi.us. This position was most recently held by Nancy Wilkison.

NOTIFICATION LIST PROCESSING
Please check our Webpage under Information for Financial Aid Administrators for current Notification List and Voucher Processing Schedules.
Distributed after Noon November 2, 16, 30
December 7, 14, 21

VOUCHER PROCESSING
Tuesdays and Fridays: November 1, 4, 8, 11, 15, 18, 22, 29
December 2, 6, 9, 13, 16, 20

AES NOTIFICATION LIST PROCESSING
The AES notification list is now distributed through the SECURE HEAB or SSL site.
Distributed after Noon in SECURE HEAB
Every other Wednesday: November 9, 23
December 7, 21

UPDATES
CURRENT THIS TIME
LAST YEAR
TUITION GRANT
Committed
Spent
 
121.69%
48.77%
 
107.42%
46.07%
"W" codes have been released.
WHEG-UW
Committed
Spent
 
133.88%
52.26%
 
121.42%
46.88%
WHEG-WTC
Committed
Spent
 
161.58%
45.47%
 
169.25%
51.11%
TIP GRANT
Committed
Spent
 
113.37%
42.30%
 
112.30%
41.46%

OTHER ANNOUNCEMENTS AND POINTS OF INTEREST

The deadline for returning the WISSIS Surveys is November 15.

UPCOMING EVENTS

Scheduled HEAB Board Meetings: February 10, 2006; April 21, 2006; July 21, 2006

Next HEAB Training Date: November 17, 2005

HEAB conducts one-day training programs for new and continuing financial aid administrators. The training session covers all aspects of the programs administered by HEAB, including:

The program begins at 10:00 a.m. and ends no later than 3:00 p.m. It is held at the HEAB offices at 131 W. Wilson St, Suite 902, Madison, WI. We have room for up to 6 people at each session. Please let us know if you are coming to training as materials are printed based on the number of people attending. To register for a session or for more information, please contact John Whitt at (608) 266-1665 or email him at john.whitt@heab.state.wi.us.

 

Questions or concerns? I truly appreciate your feedback. Please contact me by phone at (608) 264-6181 or by email at connie.hutchison@heab.state.wi.us.

Connie Hutchison
Executive Secretary

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