HEAB navigation bar
HEAB Main Page Contacting HEAB Financial Aid Application Info Links Questions Aid Administrators Site Map HEAB >> Information for Financial Aid Administrators >> Monthly Memo Archive

The Monthly Memo
September, 2005

IN THIS ISSUE

AES NOTIFICATION LIST CHANGES
You most likely know that Alice Winters, Grants Specialist for the Academic Excellence Scholarship, has retired. In the midst of this staff change-over, we have made some changes to the program, including a revision of the notification list. I realize that we did not give you notice prior to this change and hope it did not cause too much confusion.

The AES notification list is now distributed through the SECURE HEAB or SSL site. The next notification list will be available on the Secure HEAB site on September 14, and again on September 28.

If you are unfamiliar with Secure HEAB, please contact Barb Moermond at 608.266.3091 or at Barbara.moermond@heab.state.wi.us.

Previously, students who were not eligible for the award because of low or unreported grades, or low credits, did not appear on the list. The notification list now shows all students, eligible and ineligible, using student status codes to describe eligibility. The status codes are as follows:

A: The student is a freshman
B: The student is a sophomore
C: The student is a junior
D: The student is a senior
E: The student is a fifth year senior
J: The student has not met the minimum requirement of a 3.0 GPA
K: The student has not met the minimum credit requirement of at least 12 credits a semester.

If the student has a J or K code, there will not be an award shown on the list.

The format of the notification list is as follows:
Last name
First name
Social Security Number
Year in school
Award amount
Disbursed amount
Refunded amount
Remaining balance
Grade point average - cumulative
Number of credits - cumulative
HEAB status code

If you have any questions, please feel free to contact Sherrie at sherrie.nelson@heab.state.wi.us, or at 608.267.2944.

NOTIFICATION LIST PROCESSING
Please check our Webpage under Information for Financial Aid Administrators for current Notification List and Voucher Processing Schedules.
(http://www.heab.wi.gov/finaid.html)
Wednesday:
Distributed after Noon
September 7, 14, 21, 28
October 5, 12, 19, 26

VOUCHER PROCESSING
Tuesdays and Fridays September 6, 9, 13, 16, 20, 23, 27, 30

AES NOTIFICATION LIST PROCESSING

Every other Wednesday: September 14, 28
Distributed after Noon in SECURE HEAB

UPDATES
CURRENT THIS TIME
LAST YEAR
TUITION GRANT
Committed
Spent
 
119.90%
17.41%
 
113.35%
23.08%
WHEG-UW
Committed
Spent
 
123.96%
21.57%
 
112.55%
27.37%
WHEG-WTC
Committed
Spent
 
145.55%
29.82%
 
151.61%
28.73%
TIP GRANT
Committed
Spent
 
103.47%
17.66%
 
97.08%
21.62%

UPCOMING EVENTS

Scheduled HEAB Board Meetings: October 14, 2005; February 10, 2006; April 21, 2006; July 21, 2006

Next HEAB Training Dates: September 15, 2005; November 17, 2005

Please let us know if you are coming to training as materials are printed based on the number of people attending. To register for a session or for more information, please contact John Whitt at (608) 266-1665 or email him at john.whitt@heab.state.wi.us.

HEAB conducts one-day training programs for new and continuing financial aid administrators. The training session covers all aspects of the programs administered by HEAB, including:

The program begins at 10:00 a.m. and ends no later than 3:00 p.m. It is held at the HEAB offices at 131 W. Wilson St, Suite 902, Madison, WI. We have room for up to 6 people at each session.

 

If you have questions I would like to hear from you. Please contact me by phone at (608) 264-6181 or by email at connie.hutchison@heab.state.wi.us.

Connie Hutchison
Executive Secretary

HEAB Main Page | Contacting HEAB | Financial Aid Programs | Financial Aid Application Information
Frequently Asked Questions | Links | Information for Financial Aid Administrators | Site Map

© Copyright 2005 by the Higher Educational Aids Board.
HEAB E-Mail: HEABmail@wisconsin.gov
State of Wisconsin E-Government Privacy Notice

http://heab.wisconsin.gov/sep05.html