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The Monthly Memo
December 2007

IN THIS ISSUE

HEAB Email Addresses have Changed
HEAB emails are now: firstname.lastname@wisconsin.gov.
We are not sure how long the old "@heab.state.wi.us" will continue to get through!

NO ¢ENTS - IN VOUCHERS OR REFUNDS!!
WE STILL HAVE A FEW SCHOOLS INCLUDING CENTS IN THEIR REFUNDS! PLEASE HELP US GET THE WORD TO THE RIGHT PEOPLE ON YOUR CAMPUSES THAT WE ARE NO LONGER ACCEPTING CENTS IN REFUNDS!
Beginning in January 2008, if your refunds includes cents, HEAB will return your entire check to your institution. Our new system now accepts only full dollar transactions. Please use standard rounding when determining the dollar amount to be refunded. Sorry for the inconvenience.

Voucher requests with any amounts that are not whole dollars will be truncated (not rounded) when processed by the voucher program. These are avoided by rounding awards up in the fall and down in the spring.

For AES, fall requests MUST be $563 and spring $562. Any fall request that comes in at a different value (562.50 or 562) will be changed to $563.

FINAL VOUCHER FOR 0708 - MAY 16 (Friday)
We have moved the final voucher up a month to May. We need this extra time to ensure we have all funds spent with enough time left to finalize HEAB’s annual accounting procedures.

NOTIFICATION LIST
Distributed Wednesday afternoons: December 5, 12, 19
January 9, 16, 23, 30

AES LIST
Wednesday afternoon: December 12

Please look for the schedule online at: http://www.heab.wi.gov/finaid.html

VOUCHER PROCESSING
Tuesdays and Fridays for files uploaded by noon.
December:
January:
No voucher on Tuesday, December 25 or Friday, December 28
No voucher Tuesday, January 1

Please check our Webpage for current Notification List and Voucher Processing Schedules.
http://www.heab.wi.gov/finaid.html

GRANTS UPDATES - COMMITTED AND SPENT

Current This Time
Last Year
TUITION GRANT (W codes 6/21/07) First semester spending to be completed by 12/11/07.
Committed
Spent
102.95%
43.82%
85.05%
41.22%
                     
WHEG-Tribal (W coded 08/08 with preference to applicants before 06/30)
Committed
Spent
127%
53.40%
94.99%
50.70%
WHEG-UW
Committed
Spent
 
128.60%
50.49%
 
131.31%
51.84%
WHEG-WTC (W and Z coded 11/28)
Committed
Spent
170.71%
51.16%
168.91%
52.56%
TIP GRANT
Committed
Spent
 
122.02%
44.41%
 
120.21%
47.66%

UPCOMING DEADLINES AND EVENTS

Scheduled HEAB Board Meetings: February 1, 2008; April 4, 2008 (if needed); August 8, 2008
College Goal Sunday: Sunday, February 10 http://wicollegegoalsunday.org

Next HEAB Training Date: January 17, 2008

HEAB conducts one-day training programs for new and continuing financial aid administrators. The training session covers all aspects of the programs administered by HEAB, including:

The program begins at 10:00 a.m. and ends no later than 3:00 p.m. It is held at the HEAB offices at 131 W. Wilson St, Suite 902, Madison, WI. We have room for up to 6 people at each session. Please let us know if you are coming to training as materials are printed based on the number of people attending. To register for a session or for more information, please contact John Whitt at (608) 266-1665 or email him at John.Whitt@wisconsin.gov.

 

Please contact me by phone at (608) 264-6181 or by email at Connie.Hutchison@wisconsin.gov if you have any questions, concerns or comments. Thank you!

Connie Hutchison
Executive Secretary

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http://heab.wisconsin.gov/dec08.html